MEETING MINUTES
TNAST BOD Minutes October 15, 2011
Location:
Tennessee Technology Center- Murfreesboro
1303 Old Fort Parkway
Murfreesboro, TN 37129
The Tennessee Association of Surgical Technologists 2011 annual Board of Directors meeting was called to order at 12:00 pm central time by President Mullins.
Roll call was made per secretary Neighbors.
BOD members present/absent:
President Glen Mullins, CST
Vice-president Trey Wiseman, CST
Treasurer Kevin Lovette, CST
Secretary Jackie Neighbors, CST/CFA
Board of Director Rhonda McQuay, CST Not present due to personal reasons
Board of Director Justin Gross, CST
Board of Director Elizabeth May, CST
Board of Director Victoria Suggs, CST Not present due to family emergency
Board of Director Kelly Johnson, CST
Guest attendee: Mike Ford, Tn Technology Center
Secretary report: Previous minutes from October 16, 2010 BOD meeting was read. There were no further amendments. A Motion was made by Justin Gross to accept the minutes as written. Second by Kevin Lovette: Motion carried.
Treasurer report: Kevin Lovette, CST- TNAST account balance as of 10-15-2011 was $21,616.68
The proposed 2012 TNAST budget was discussed in line by line items. The proposed budget was finalized. Kevin will send the proposed budget to AST in January 2012.
Education committee report: Jackie Neighbors-chair
Jackie reported that the State Assembly Annual report on meetings/ workshops will be submitted to AST in December 2011. It is due by January 31st each year. A breakdown of the attendees for each meeting was presented to the BOD.
Discussion was held on the new meeting application process from AST. AST informed the assembly that the completed application must be submitted to them 10-14 days prior to each meeting. It was discussed that the assembly will try to meet these requirements when possible, noting that this will be somewhat hard to do in lining up speakers for the state convention.. Three meeting objectives must now be submitted in this process. These objectives will also be listed on the TNAST web site.
Once again it was recommended by the Ed Committee chair that we double print off the new attendance certificates. Each participant is to return a completed copy to the assembly at end of each meeting. This is per AST to keep copies of these with the speaker bio forms and program evaluation forms, which also must be kept as records of each meeting
A discussion was held concerning the keeping of all meeting records for a period of 3 years. This was mandated by AST in 2010.These records include Attendance Sheets, Copies of Attendance Certificates (filled out by members and returned), Participant Evaluation Forms, and Speaker Bio Forms. Chairman Neighbors stated there were records going back to the year 2000. He recommended that the assembly keep these records for 5 years, a couple more than the required beginning in 2011. Each year the oldest remaining year records would be destroyed. The BOD agreed with this recommendation.
Discussion on how AST offering credits online is maybe hurting state assemblies when it comes to doing meeting that offer credits.
Web site: A new web site design was introduced to the BOD. Our domain name is still through GoDaddy.com (there is a yearly fee for this), but AST is now the host of our web site (cost is free). AST can now provide technical support for the site. Elizabeth May and Jackie Neighbors are BOD administrator of the new site. The BOD will send a thank you letter to Mr. Allen Strain of Logic Solutions, Hixson, TN. Logic Solutions designed and set up the original TNAST web site. Mr. Strain was also instrumental in helping to get the domain name transferred over to AST.
Ways & Means committee report: Trey Wiseman-chair
Secretary Neighbors turned over 2 boxes of shirts that had been re-lettered.
Trey stated he still have these shirts in stock. He will be ordering sweatshirts.
Trey will be working on a new state LOGO. He will get back with the BOD later on this matter.
The Ways Means committee asked that they be allowed to seek out other businesses that supply merchandise, printing, etc .that we sell. The request was approved by the BOD.
Membership committee: Glen Mullins reported the NBSTSA has announced that military schools of surgical technology whether CAAHEP accredited or not are now eligible to sit the certifying exam.
Recruiting new members: The BOD is hoping to get more surgical techs involved within the state, especially in the eastern part of the state. Is was stated that there has not been a state convention in eastern
TN in some time.
Legislative committee: Glen Mullins stated that AST has asked the TNAST not to do legislative work in 2012.The BOD discussed that we should look into what options are available to it concerning introducing future legislation. The BOD discussed the TN law and what changes that does need to be made. A) Change the verbiage – LCC to NBSTSA, B) Add compliance section that deals with steps in maintaining continuing education credits.BOD was asked to contact local state legislatures’ and introduce their selves. We are looking for sponsors for future legislation. A ‘Day on the Hill’ now cost money.
Discussion concerning a better reporting system for hospitals that do not follow the TN law when hiring surgical techs. The legislative will check the options on this question.
New Business:
2012 State Convention: Will be Friday, Saturday, and Sunday March 2-4 in Chattanooga at the Marriott Downtown. The planning committee of Donna Henderson and Jackie Neighbors reported that communication with the hotel is good and that prospective speakers and venders will start to be contacted beginning in November.
Discussion for state convention on doing a 50/50 raffle, selling of scrub hats, shirts, and getting better quality door prizes (have fewer of if necessary).
Beth May will be updating the guidelines for the 2012 Scrub Bowl. Justin Gross was appointed chairman of the 2012 scrub bowl. A PowerPoint presentation of the questions will be considered at the 2012 convention.
The BOD did discuss the possibility of just doing 4 credits and not 6 for region meetings. Fees charged would be less with no lunches provided.
AST now requires a yearly audit of state assembly’s finances. President Mullins stated he would like to do this twice a year. The treasurer and 2 other BOD members must be involved.
The student surgical tech association was discussed. It was thought by the BOD that it is very difficult to have state officers for students due the different times of the year that the programs graduate. Beth May suggested that maybe each program could elect class officers where thereby the class president could be contacted by the BOD when matters arrive the concern these students as a hole. She will check into the possibility. The new web site will now have a student’s only page (Students Corner).
Meeting was adjourned at 3 pm central time.
Respectfully submitted,
Jackie Neighbors
TNAST, Secretary